Volunteer Information

Welcome Message 

Fellow Scouters, 

Welcome to SussXJam! We’re excited to have you join us for the first Jamboree in East Sussex in almost 20 years. This booklet is designed to help you make the most of your experience. Inside, you’ll find all the essential details you need about the event, including schedules, maps, FAQs, and more. We look forward to seeing you there! 

All the best, 

Gabe (Event Lead) & the SussXJam Team 

Event Overview 

About the Event: 

SussXJam [Suss-ex-jam] will be a Jamboree style event held at Ardingly’s South of England Showgrounds aimed at bringing together young people and adult volunteers from across East Sussex. The focus of the event will align with the Scouts' current strategy of developing Skills For Life, but not just for young people. We want our adult volunteers to get as much out of this event as possible, which is why we will be offering an environment to undertake first response training, complete top awards, for those aged 18-24, and have fun while doing it! 

Theme of the Event: 

As mentioned before, we want to develop life skills. This event won’t just have bush craft activities and general camp shenanigans. There will be all kinds of stuff to get up to, from first aid to opening career pathways, from a silent disco to camp quizzes! We also want young people to develop social skills and push the boundaries of their comfort zone whilst offering a safe and inclusive environment to enjoy their time in. 

Target Audience: 

Scouting is open to all people aged 4 and up so why should SussXJam be any different? Well, it’s not! Whether you are a Squirrell or a Super Star Adult Volunteer, this event has something for everyone. Afterall, you are never too young to clamber up that climbing wall and you are never too old to jump on a bouncy castle! 

Venue Information 

Venue Name: The South of England Showground - Ardingly 

Venue Address: Selsfield Rd, Haywards Heath, RH17 6TL 

Parking Information: Car park and drop-off point on site (follow signs). 

Map of venue at bottom of page.

Sponsors & Partners 

We are grateful for the support of our amazing sponsors and partners, who have made this event possible: 

COMING SOON!

Requirements & Code of Conduct for Adult Volunteers 

At SussXJam, ensuring the safety and enjoyment of both our Young People and the Adult Volunteers who support the event is our top priority. As with any Scouting event, we will implement a comprehensive and supportive code of conduct for both Adult Volunteers and Young People. Furthermore, we will enforce a strict zero-strike policy. The event’s rules and guidelines will be readily accessible to all attendees, providing clear expectations for behaviour. There is an expectation for all attendees to follow the values of Scouting: 

• Integrity: Scouts are honest, trustworthy, and loyal.  

• Respect: Scouts have self-respect and respect for others.  

• Care: Scouts support others and take care of the world.  

• Belief: Scouts explore their faiths, beliefs, and attitudes.  

• Cooperation: Scouts work with others to build friendships and make a positive difference in the world.  

• Courage: Scouts dare to face danger despite fear and stand up for what's right. 

Expected Behaviour 

Respect: Treat all individuals with respect, courtesy, and consideration, including but not limited to, all scouting participants, vendor staff, transport and activity staff and venue staff. 

Safety: Follow all safety guidelines and instructions provided by event organisers. A comprehensive risk assessment will be available to view for all members. 

Inclusion: Foster an inclusive environment where everyone feels welcomed and encouraged no matter their background or ability.  

Responsibility: Take responsibility for your actions and the actions of your young people and their impact on others throughout the event. 

Unacceptable Behaviour 

Harassment: Any form of harassment, discrimination, or bullying, by adults or young people, will not be tolerated. 

Violence: Physical or verbal violence, including threats, is prohibited and any reported will be taken extremely seriously. 

Substance Use: The use of alcohol, drugs, or any illegal substances is strictly forbidden This includes the possession of any of the above items, whilst on site. Drinking off site and returning to your camp is also prohibited. 

Property Damage: Respect property and do not engage in vandalism or theft. This includes but not limited to venue property, other groups’ property, vendor & activity property. 

Enforcement 

Zero-Strike Policy: Any violation of this Code of Conduct will result in immediate action, which may include removal from the event. If this affects ratios for your group, then your young people may be required to leave the event too. 

Reporting: Any breaches of this Code of Conduct should be reported to event organizers immediately. 

Acknowledgment 

By attending SussXJam, all participants agree to adhere to this Code of Conduct and understand that any violation may result in disciplinary action. 

Social Media & Hashtags 

Stay connected with us during the event! Share your experience with #SussXJam26 and follow us on Instagram, Facebook & TikTok.

Instagram: @sussx_jam

Facebook: @sussxjam

TikTok: Coming Soon!

Emergency Information 

The nearest hospital is: 

Princess Royal Hospital, 

Lewes Rd, 

Haywards Heath, 

RH16 4EX

 SussXJam will have a fully qualified first aid team on site as a first response.

Thank You! 

Thank you for being a part of SussXJam. We hope you enjoy the event and look forward to connecting with you!